OFFICE MANAGER

Job Type: Part-Time (approximately 20-25 hours average per week), Hourly, Non-Exempt
    - 14-16 hours M&Th in-office hours,  4 hours cleaning, misc. projects.
Reports To: US Director of Operations and Engagement
Location: In Office / Remote

About Kenya Hope

Kenya Hope is a non-profit organization dedicated to empowering communities in Kenya through sustainable programs in education, health, and economic development, all driven by the Gospel. Our U.S. office operates with a lean, collaborative team that supports impactful ministry work on the ground in Kenya.

Position Summary

The Office Manager plays a vital role in ensuring the smooth, day-to-day operations of the Kenya Hope U.S. office. This position is responsible for front-office coordination, basic financial and administrative tasks, facility upkeep, and general office support. The ideal candidate is dependable, organized, detail-oriented, and comfortable handling both administrative and hands-on office responsibilities.

Key Responsibilities

Office Administration & Front Desk Support

• Answer incoming phone calls and direct messages appropriately

• Check and distribute incoming mail and packages

• Prepare and send outgoing mail and shipments

• Maintain office supplies and place orders as needed

• Serve as a welcoming first point of contact for visitors

        Scheduling & Calendar Management

• Maintain the office calendar and shared schedules

• Coordinate internal meetings and appointments

• Support staff with scheduling and basic administrative needs

Financial & Clerical Support

• Prepare and make weekly financial deposits

• Maintain accurate records related to deposits and office transactions

• Assist with basic administrative and clerical duties as assigned

Office Maintenance & Organization

• Keep the office clean and orderly, including, but not limited to:

  • Emptying trash cans

  • Cleaning and tidying of common areas

  • Ensuring workspaces are presentable

• Monitor office facilities and report maintenance needs

General Office Support

• Support day-to-day office operations and staff needs

• Assist with special projects and tasks as assigned

• Uphold confidentiality and professionalism in all office matters

Team Travel & Logistics Coordination

• Coordinate and manage all logistics for U.S. teams traveling to Kenya, including flights, accommodations, itineraries, and necessary preparations, in close collaboration with the Kenyan office. 

• Ensure effective communication and smooth transitions for all travel participants. 

Qualifications

• High school diploma or equivalent required

• Previous experience in an office, administrative, or receptionist role preferred

• Strong organizational and time-management skills

• Reliable, punctual, and detail-oriented

• Ability to manage multiple tasks with minimal supervision

• Proficiency in Microsoft Office and/or Google Workspace, Quickbooks, and Online Database

• Comfortable handling routine financial tasks (training provided as needed)

Personal Attributes

• Friendly and professional demeanor

• Self-motivated and dependable

• Willingness to handle both administrative and physical office tasks

• Team-oriented with a servant-hearted attitude

• Must align with Kenya Hope’s Statement of Faith

• Alignment with the mission and values of Kenya Hope

Benefit Program

As a part-time employee, this position qualifies for Kenya Hope’s benefit program, which includes: 

• Two weeks paid vacation, plus additional holidays. 

• Flexible working hours

Kenya Hope is an equal opportunity employer.

All interested applicants should submit a cover letter and resume to Kristeen VanderWall, US Director of Operations and Engagement |  office@kenyahope.org